Collaboration Council Subcontractor Billing & Contract Resources

Excel Beyond the Bell Middle – Subcontractor Resources

Please note: The guides and templates in this section are specific to Excel Beyond the Bell Middle (EBBM). 

Completing Your Contract Budget: Step-by-Step Guide (with screenshots) for EBBM (PDF)
How to fill out the Contract Budget workbook field by field, with annotated screenshots.

Completing Your Contract Budget: Step-by-Step Guide for EBBM (PDF)
How to fill out the Contract Budget workbook field by field (without screenshots).

The core toolkit subcontractors use to plan, track, and submit for reimbursement.

EBBM Contract Budget (Attachment B) (Excel)
The required budget workbook including a built-in Cost Guidance reference tab.

EBBM Allowable & Unallowable Costs Guide (PDF)
Defines direct/indirect costs, caps (indirect 15%, fringe 25%), mileage rules, and a full list of unallowable costs.

EBBM Reimbursement Invoice Cover Sheet (Word)
Required cover sheet for every reimbursement submission, with a supporting-documentation checklist.

EBBM FY27 Fall Expenditure Log (Excel)
A running log workbook of your required budget breakdown over the Fall program session, including a built-in Guidance reference tab.

EBBM FY27 Spring Expenditure Log (Excel)
A running log workbook of your required budget breakdown over the Spring program session, including a built-in Guidance reference tab.

EBBM Review Log (Excel)
This is prepopulated as a template to showcase how the log should be completed. Please feel free to add as many rows as needed and attach to every invoice that is submitted.

EBBM Program Staff Hour Log (Word)
Documents staff hours and pay for programming, submitted alongside staff paystubs.

EBBM Mileage Reimbursement Tracker (Excel)
Logs office-to-program-site mileage at the current IRS rate; includes a SmarTrip/Metro travel tab.

What’s required once programming wraps for the end of the session.

EBBM End of Session Program Report (Word)
Captures program mission, activities, outcomes, DEI practices, financials, and more!
**required from all EBBM subcontractors at the end of each session**

Ongoing support available to providers throughout the year.

EBB Montgomery County Recreation Specialists (PDF)
A listing of the Rec specialists associated with each school, along with each school’s point of contact

OST Training Calendar – COMING SOON!